Detailed Career Description

Stock Controller - Jaguar Land Rover Stellenbosch

Position Overview

The Vehicle Stock Controller at JLR is responsible for the end-to-end management, control, and reconciliation of all new and used vehicle stock within the dealership. This role ensures accurate stock records, compliance with OEM (Jaguar Land Rover) standards, and alignment between physical inventory, accounting systems, and floorplan financing.

Key Responsibilities: 

  1. Vehicle Stock Management
  • Maintain accurate records of all new and used vehicle inventory.
  • Capture and update vehicle details on the Dealer Management System (DMS).
  • Ensure correct allocation of vehicles to sales orders.
  1. Vehicle Invoicing & Documentation
  • Process vehicle invoices (new and used) accurately and timeously.
  • Ensure all supporting documentation is complete:
    • Manufacturer invoices
    • Vehicle registration documents
    • Delivery notes
    • Proof of payment
  • Verify VIN numbers, model specifications, and pricing accuracy.
  1. OEM System Compliance (JLR-Specific)
  • Capture and update vehicles on Jaguar Land Rover systems (e.g., TOPIx / DDW or equivalent platforms).
  • Ensure compliance with JLR audit requirements and stock reporting standards.
  • Manage vehicle status updates (in transit, in stock, sold, delivered).
  1. Floorplan & Financial Control
  • Reconcile vehicle stock with floorplan finance providers.
  • Assist the Financial Manager with stock-related reconciliations and reporting.
  • Identify and resolve discrepancies between DMS, OEM systems, and accounting records.
  1. Vehicle Receiving & Dispatch
  • Coordinate vehicle receiving process:
    • Physical inspection for damages
    • Verification against delivery documentation
  • Record vehicle movements (inter-branch transfers, demo units, etc.).
  • Ensure vehicles are correctly stocked in the system upon arrival.
  1. Stock Audits & Reporting
  • Conduct regular physical stock counts and reconcile variances.
  • Prepare monthly stock reports for management and OEM.
  • Support internal and external audits (including JLR compliance audits).
  1. Used Vehicle Administration
  • Capture trade-ins and used vehicle purchases accurately.
  • Ensure costing, reconditioning, and pricing are correctly recorded.
  • Maintain complete documentation for each used vehicle file.
  1. Process & Compliance
  • Ensure adherence to dealership policies, POPIA, and audit controls.
  • Maintain filing systems (digital and physical) for all vehicle records.
  • Support continuous improvement of stock control processes.
  1. Sales Department Priorities
  • Sales Filing – (Digital & Physical)
  • NPS & Response Rate Online Sheet Management
  • Insurance – Vehicles over R2’000’000.00 Process
  • Spare Key + Ancillary (Manuals & Etcetera) Control
  • Sales Daily Activity Online Sheet Management (MOD’s)
  • Demo, Courtesy Mileage Update Management

Key Performance Indicators (KPIs):

  • Stock accuracy rate (system vs physical)
  • Invoice processing turnaround time
  • Audit compliance score (JLR & internal audits)
  • Floorplan reconciliation accuracy
  • Stock aging and turnover ratios

Essentail Requirements: 

Qualifications

Qualifications

  • Grade 12 (Matric) – essential
  • Diploma or Certificate in Accounting, Business Administration, or similar (advantageous)

Experience

  • Minimum 2–5 years’ experience in a vehicle dealership stock control role
  • Experience within a premium/luxury brand environment (preferred)
  • Working knowledge of Jaguar Land Rover systems (advantageous)

Technical Skills

  • Proficient in Dealer Management Systems (e.g., Kerridge, Autoline, Evolve, etc.)
  • Strong MS Excel skills (reconciliations, reporting)
  • Understanding of accounting principles related to stock and invoicing

Competencies/Traits/Behaviours Needed: 

  • High attention to detail and accuracy
  • Strong reconciliation and analytical skills
  • Ability to work under pressure and meet deadlines
  • Excellent organizational and administrative skills
  • Strong communication and teamwork ability
  • High level of integrity and accountability

To apply for this position, please submit your updated resumé, a covering letter as well as qualifications. Please ensure email address, mobile number and residential area are included.

We are an equal opportunity employer committed to building a diverse and inclusive workforce. We celebrate diversity and are committed to creating an environment where all team members can thrive.

Please be advised that only shortlisted candidates will be contacted

apply for this career