Detailed Career Description

Jaguar Land Rover Stellenbosch - Admin and Sales Assistant Clerk

Main Purpose of the Role

To assist the admin department and accountant on a daily basis with administrative tasks with regards to creditors, reconciliations and all other duties for a productive and streamlined administrative department.

To assist sales department with stock controlling duties for a productive and streamlined sales admin department

Key Performance Areas

Daily
• Reconcile bank account
• Sending out unknown debtors to all frontline staff and managers
• Follow up ALL on unknown allocations
• Request and follow up on outstanding remittances {Creditors, Innovations, LRSA, etc}
• Filling of bank reconciliations and bank statements
• Process of payments on CDK {Same day or previous day)
• File payments in payment reference order per batch
• Print all incoming invoices and get invoices approved and allocated by managers
• Document entry of all invoices which has been signed off & allocated
• Follow up on invoices not received back from various departments
• Prepare EFT’s
• Manage mails and act on emails inbox
• Issue and process sundry orders

Weekly
• Follow up on outstanding debtors
• Tidy up AR and AP on accounts
• Compiling and submitting of travel Claims to JLRSA
• Follow up on Creditors issues and reconciliations
• Make sure the Dt/Cr clearing account is clear
• Ordering of stationary as required after authorisation was received
• Assist with managing and processing of fines
• Opening of AR and AP accounts

Monthly
• Make sure all recurring/monthly invoices are processed
• Follow up and process debit orders invoices
• Creditor reconciliations
• Debtors statement run
• Reconcile and arrange payments of traffic fines

Annually
• Assist auditors
• Archive previous financial years files

Minimum Requirements

• Senior Certificate Grade 12, preferably with Maths and Accounting as subjects
• Tertiary certificate/diploma in Administration/Finance would be advantageous
• Computer Literacy, Excel skills vital
• Must be fully bilingual in English and Afrikaans
• The position would suit a person with an administrative background

Essential Competencies/Skills/Knowledge:

• Attention to Detail
• Organizational Skills
• Time Management
• Communication Skills
• Teamwork
• Problem-Solving Skills
• Adaptability
• Integrity and Ethics
• Initiative
• Stress Management
• Customer Service Orientation
• Continuous Learning

A competitive salary is offered plus an incentive scheme, as well as standard company benefits such as medical aid and provident fund contributions.

Interested candidates who wish to apply, are requested to include a covering letter in which you motivate their suitability for the role.

Only shortlisted candidates will be contacted. If you have not heard from us within two weeks of the closing date, you can assume that your application was not successful.

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